Our Terms & Conditions

These are the General Terms and Conditions for using this website and booking our services whether in person or via our website

Our Contact details:

snail mail:

GP1 Studios, 28 Beacon Close, Stone, Buckinghamshire, HP17 8YH.

Telephone – Mon-Fri 9am-5pm:

+44 (0) 203 195 7730.


Please click here

The term GP1 or ‘us’ or ‘our’ or ‘we’ refers to the owner of the website and is a trading name of Galactic Publishers Limited, a company registered in England and Wales, No: 07127719 whose registered office is 28 Beacon Close, Stone, Buckinghamshire, HP17 8YH.

The term ‘you’ or ‘your’ refers to you as the user or viewer of our website.

The term ‘event’ refers to the time that will be spent taking photographs only at your wedding, family event, pet shoot, corporate shoot, or any form or other portraiture shoot, either on location or in our studio.

All of the descriptions of the goods and services within this site are accurate to the best of our knowledge. We correct all errors as soon as we are aware of them.

Booking Fee / Deposit Payments 

A non-refundable booking fee of 25% of the agreed fee for the event or £300.00 – whichever is the greater – is due as well as full acceptance of the terms and conditions as published on our website secures the time and services of an agreed number of photographers for the event and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. 

The booking fee will be deducted from the cost of the client’s chosen package when calculating the final balance due. 

Payment in full of the remaining balance will be due in full at least six weeks before the event. 

Events that are postponed to a later date will retain the fee as long as the photographer can re-schedule for the new date and time. 

Event Arrangements 

The details of the event arrangements are to be agreed beforehand in writing (email is acceptable). The Client shall notify us of any changes to these details in writing. We cannot be held liable for delays or disruption in the delivery of our service until any changes are received, and acknowledged in writing. 


The Client may cancel this contract at any time by giving written notice to us but in doing so shall forfeit any monies paid. 

Any cancellation less than 12 weeks before the event will result in the payment in full becoming due. All cancellations must be in writing. 


The client(s) hereby allow(s) us to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, social media, sample albums etc…


All image sizes are nominal. 

We will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. 

It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye. 

For a booking involving a ceremony at certain venues, our movements are sometimes restricted by the officiant in charge. 

The area from which we are able to cover the ceremony may not be the our choice and we cannot accept responsibility for any obstructed view should this be the case. 

Retouching and Editing

All images will be adjusted for exposure, brightness, contrast, sharpness, etc… 

Our judgement regarding these corrections and the number of images put forward to you for preview shall be deemed correct. 

Retouching, digital manipulation and artist finishing is available to you as an option at extra cost. 


Your images from the event will ONLY be retained and backed up for a maximum of six months by us. After this period of time ALL images shall be deleted.

The hi-resolution digital images will NOT be released to you until after the images from the event have been processed and ALL prints and any albums have been ordered and paid for.

Prints / Reorders 

All prints and reorders shall be treated as an extension of this contract and no responsibility for error will be accepted by us unless orders are given in writing.

The fee paid does NOT include the production of prints and reorders or any form of album unless agreed to in writing with us.


The copyright Designs and Patents Acts assign the copyright of the images to us. 

Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. 

It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image created as part of this contract without the permission of us in writing. 


We shall be granted artistic licence in relation to the poses photographed and the locations used. 

Our judgement regarding the locations/poses and number of images taken shall be deemed correct. 

Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested. 

Force Majeure or Act of God 

The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control. 

Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, we will not be responsible for photographs that are not produced due to technical failure. 


In the unlikely event of the assigned photographer being unable to attend your event to unforeseen circumstances, we reserve the right to appoint another photographer to attend your event on our behalf to undertake the event photography to his/her best ability. 

Limitation of Liability 

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. 

Neither party shall be liable for indirect or consequential loss. 

Personal Accident 

Any directions issued to clients or other parties being photographed or to employees during the event are deemed to be at said persons own risk. 

Neither we nor the photographer can be held responsible for any personal accidents during a photographic shoot. 

Privacy and Your Data

Through the company, Galactic Publishers Limited (trading as GP1 Studios), we like to keep you up to date with the activities of Arwyn Bailey and other services.  

We never sell or pass on your data to third parties and we keep your details safe and secure. If you agree to us contacting you, you can change your mind at any time by writing to the address at the top of this page. (Please note that the term “We” includes the company Galactic publishers limited, all trading subsidiaries and Arwyn Bailey, otherwise known as The Time-Lord.)

Governing Law 

This agreement shall be governed in accordance with the laws of England and Wales.

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